Vanguard Retail

Apprentice Customer Service Administrator – Vanguard Retail

This is an exciting opportunity to work for Vanguard Retail undertaking varied duties. You will be working with a hardworking and friendly team.

Reference number: VAC1000055027

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Wage – £4.81 per hour or more depending upon experience
Duration – 15 Months
Start date – ASAP – School/College leavers may apply now
Posted – 08/06/2022

Working Week:

Monday to Friday (Wednesday – study day) Number of Hours: 40 Hours – 9am – 5.30pm – Unpaid Lunch: 30 minutes

Apprenticeship level

2

Positions

1

What will the apprentice be doing?

The role will include various administration duties with the aim to develop and have more responsibility during your apprenticeship.

The role will include some of the following areas:

  • General administrative duties including typing correspondence by e-mail and letter
  • To undertake filing, photocopying and distribution of relevant documents
  • Answering the telephone in a professional manner and dealing with enquiries
  • Responsible for co-ordinating the post
  • Support to members of the Management Team
  • Using Microsoft Packages, in particular Word and Excel
  • Inputting data onto internal systems with a high level of accuracy
  • To deal courteously and efficiently with all visitors
  • Providing refreshments for visitors when required
  • Dealing with stationery/stock levels and reordering as and when appropriate
  • Assisting all members of the team as and when required
  • Dealing with requests for information

As part of your contract of employment completion of the Apprenticeship Training Programme forms part of your duties as well as helping your personal and professional development; the requirements to complete the programme are as follows:

  • Attend and be punctual for all induction sessions
  • Attend and be punctual for all lessons
  • Complete all required assignments by the required timeline
  • Build up your portfolio of evidence on-going
  • Access support from your tutor/assessor as and when required
  • Access support from your manager with regards to any evidence requirements or support as and when required
  • Attend all work-based training/support sessions

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by the organisation which is relevant to your post within the company to meet the overall business objectives

 

What training will the apprentice take and what qualification will the apprentice get at the end?

Overview of Customer Service Apprenticeship Standard

The role of a customer service practitioner is to deliver high quality products and services to the customers of their organisation. Your core responsibility will be to provide a high-quality service to customers.

The standard covers the following:

Knowledge:

  • Knowing your customers
  • Understanding the organisation
  • Meeting regulations and legislation
  • Systems and resources
  • Your role and responsibility
  • Customer experience
  • Product and service knowledge
  • Skills:
    Interpersonal skills
  • Communication
  • Influencing skills
  • Personal organisation
  • Dealing with customer conflict and challenge

Behaviours / Attitude:

  • Developing self
  • Being open to feedback
  • Team working
  • Equality – treating all customers as individuals
  • Presentation – dress code, professional language
  • “Right first time”

You will complete an End Point Assessment this will involve the following:

  • Showcase/Portfolio
  • Interview
  • Practical Observation
  • Professional Discussion

Functional Skills:  Level 1 and then L2 in Maths and English (Exemptions may apply if Grade A – C GCSE, Functional/Key Skills Level 1 or 2 has been achieved, evidence required.

You are given one day per week as time off to study

What is the expected career progression after this apprenticeship?

There is a strong possibility that you will gain a permanent position following successful employment as well as achievement of the full apprenticeship qualification.

There may also be further potential apprenticeship/other training available following successful employment and achievement of the apprenticeship qualifications.

The salary may be reviewed and increase in line with your performance and progression through your apprenticeship.

Requirements and prospects

Desired skills and personal qualities

Somebody who is a good verbal communicator who has a polite, clear and professional telephone manner.
Must have a good level of literacy skills.
IT literate and have a good understanding of Microsoft Packages.
Required to work to deadlines, with good time management.
Good numeracy skills.
Ability to be organised and to meet targets set to complete the required work-based evidence, assignments and logging of all work completed towards completion of your apprenticeship programme – your employer will also support you with these requirements.
Confident in using email and the internet.
The successful candidate will be organised.
Willing to work effectively in the team.
An enthusiastic individual

Flexible approach to work, willing to go the extra mile to get the job done
Must be punctual as well as having a good attendance record
Ability to work on own initiative, when required
Ability to work effectively as both part of a team and as an individual,
Respond positively to the demands of a varied workload.
Friendly and approachable.
Commitment to undertake continued training and development.

Qualifications

Grade C/4 or above or Functional/Key Skills Level 2 in Maths and English is required An IT qualification would be an advantage

About the employer

Vanguard Retail

Goods Lane, Off Railway Street, Dewsbury, WF12 8DZ
A dynamic enterprise team specialising in Supply Chain design and delivery. Providing a fresh, customer focussed, outlook to the retail fixtures sector. Harnessing our expertise to enable our clients to focus on their primary business objectives.

Closing date: 31 July 2022